Step 1: Sign in to NERD
Sign in to your NERD account as a lecturer and open the Lecturer Dashboard.
Step 2: Open “My Studentship Status”
From the dashboard menu, select My Studentship Status.
Step 3: Declare Your Studentship Category
Select your appropriate studentship category:
• Undergraduate
• Postgraduate Diploma
• Postgraduate Master’s
• Postgraduate Doctoral
Step 4: Provide Your Programme Details
Enter your programme or course of study and select the applicable programme type, such as:
• Full-Time
• Part-Time
• Sandwich (Vacation/Long-Vacation)
• Distance Learning/Online
• Hybrid or Blended
Also provide your study start year and expected completion year.
Step 5: Confirm Your Studying Institution
Indicate whether your studying institution is the same as the institution where you work as a lecturer.
If it is different, select your:
• Studying institution
• Faculty of study
• Department of study
If the faculty and department are the same as those in your employment profile, use the available convenience option.
Step 6: Provide Your Matriculation Number
Enter your matriculation or registration number. NERD will interpret this number within the studying institution you selected.
Step 7: Review and Affirm the Studentship Oath
Carefully review the dynamically generated studentship declaration showing your institution and programme.
Tick the affirmation box and select Save Studentship and Affirm Oath.
Step 8: Open “Submit My Academic Work”
Return to the Lecturer Dashboard and select Submit My Academic Work.
Step 9: Select “Thesis”
Under Submission Type, select Thesis.
Step 10: Provide the Thesis Details
Enter the title of your thesis and complete the required academic sections, including:
• Abstract
• Introduction
• Literature review
• Materials and methods or methodology
• Results
• Discussion
• Conclusion
• Recommendations
• References
• Acknowledgements
• Appendices
Review or edit the keywords intelligently suggested from the thesis title.
Step 11: Upload the Required Documents
Upload:
• The complete thesis document
• The signed certification document confirming that the work was duly accepted by your institution
The documents must comply with the displayed permitted file types and maximum file sizes.
Step 12: Upload Figures and a Preview Image
Upload at least one relevant figure or image (relevant to the research).
The first uploaded image will serve as the preview image for the thesis. Do not upload an unrelated personal photograph.
Step 13: Provide the Academic Signatories
Provide complete details for:
• Supervisor — mandatory
• Head of Department — mandatory
• Co-Supervisor — optional
For each applicable signatory, provide the academic title, first name, surname, optional middle name, valid email address and telephone number.
Step 14: Indicate Whether It Is Group Work
If the thesis is group work, select This is a group work.
After saving, you may search for and tag the independently submitted work of the appropriate group members. Each group member remains responsible for making and paying for their own submission.
Step 15: Save the Thesis Draft
Select Save Draft / Continue to Payment.
NERD will save the thesis and direct you to the lifetime hosting contribution page.
Step 16: Make the Lifetime Hosting Contribution
Review the thesis title, studying institution, programme and contribution details.
Step 17: Return to the Saved Thesis
After successful payment, NERD will display:
Payment Successful — Final Submission Required
Review the displayed thesis title, department and institution.
Step 18: Make the Final Submission
Select Make Final Submission.
Confirm that you wish to submit the stated thesis under the displayed department and institution.
NERD will revalidate the thesis, certification, figures, signatories, studentship and hosting contribution before accepting the final submission.
Step 19: Confirm the Final-Submission Status
After successful finalisation, NERD will display:
Final Submission Successful
The confirmation will identify the thesis title, department, institution and submission date.
The thesis status will change from Draft to Submitted.
Step 20: Open “Process My NERD Clearance”
From the Lecturer Dashboard, select Process My NERD Clearance.
Your submitted thesis should appear with its:
• Title
• Submission type
• Department
• Institution
• Programme
• Submission date
• Submission status
• NDN status
Step 21: Open the Thesis Clearance Record
Select View Clearance beside the submitted thesis.
NERD will check the thesis submission, required signatories and the applicable institutional academic records.
Step 22: Obtain the NDN
Once the applicable submission conditions are satisfied, NERD will assign an NDN to the thesis.
The NDN is the unique identification number for that particular academic work.
Step 23: Save the NERD Clearance
Select Save as PDF to download or print the NERD Compliance Clearance containing the thesis details and its NDN.
Keep the clearance document and NDN as evidence that the thesis has been submitted to NERD.
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